EA to the CEO
What we're looking for
A high performing individual who is street smart and suave at the same time to be able to juggle the complexities of a CEO’s office and ensure follow-up and closures with an assertive approach.
Responsibilities
- Reports to the CEO’s office
- Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and
recommendations to ensure smooth day-to-day engagements. - Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense
and mileage reports. - Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Source and procure essentials for official use including but not limited to stationery, books, snacks etc.
- Provide event management support as requested.
- Provide hospitality to all guests and help to create a welcoming environment.
- Manage all aspects of organization’s office services. Evaluate and assist in procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
- Other projects/duties as assigned for the overall benefit of the organization.
Qualifications
- 3+ years experience as a problem solver
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Educational and experience requirements
- Bachelor’s degree required
- Strong work tenure: 3 -5 years of experience supporting C-Level Executives
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Work Environment
- Thrive in an intense, do-it-yourself, start-up environment.
- Ability to work well within a cross-functional team environment and diverse communities.
Benefits
- This position is an outstanding opportunity for a highly-motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization.
- Generous PTO / sick leave
- Health insurance with 100% premium covered
- Annual company retreat
- Access to Life coach
- Exposure to the Deep tech ecosystem in Israel and India. We work with the most innovative companies in the world in the B2B Space.
- Networking and pitching these innovations to key decision-makers(VCs, PE’s, CEO’s, Founders and CTO’s) in the digital industry that is transforming India.
- Cross-Cultural experience of working with Israel and India. Learn Negotiating skills from the best (Jewish community) in the world–Yes, travel will be on the cards.
- An environment focused on training — we want our team members to be smarter and better than us.
- Access to a wellness and performance coach. We are big believers of mental well-being.
You’ll learn more in one week than you have in the past three months on the job — so sit back, ‘don’t’ relax and be ready to explore some mind-boggling tech solutions that may help in changing the way things are around you
About Us
Onnivation is a unique cross border market accelerator that invests in the India Business of Israeli deep tech companies and helps them grow in India by providing the local team, capital and run the sales and growth
Onnivation has a portfolio of 15 companies in the areas of E-commerce, Retail, Data Science & Analytics, AI, Cloud, Security, Marketing and Ad Tech Space.
We believe that by equipping companies with the best tools to solve their own problems, simply using a plug and play approach, we can help fast track their growth journey and be a witness to their success story.